Studio management software brings your schedule, class bookings, clients, memberships and punch cards, payments and reports into one place. The right choice saves hours of admin every week; the wrong one ends in another migration a year later. These are the ten things to check before you decide.
1. Is booking easy for your students?
Your clients are the main users of the system. Check that there is an app for Android and iOS, and also a way to book and pay in the browser without installing anything. A registration link per class and a schedule widget you can embed on your website are a big plus.
2. Which plans can you sell?
A typical studio sells punch cards (for example 10 entries valid for three months) and monthly memberships, sometimes with weekly or monthly entry limits. Also check for calendar-month memberships with fair billing for mid-month joiners, a first-month intro price, coupons and product sales.
3. Waiting lists and cancellation policy
A full class is an opportunity, not a problem. Good software runs a waiting list and notifies people when a spot opens. Check that you can set how late students can cancel with a refund, and what happens on late cancellations.
4. Payments, receipts and invoices
Ask which payment processors are supported, which payment methods (cards, Bit, Apple Pay), whether memberships can renew automatically, and how receipts and invoices are issued. A direct connection to accounting, such as iCount, saves manual work at the end of every month.
5. Automations and reminders
The system should work while you teach: class reminders, alerts before a membership ends or renews, failed-payment alerts, and reminders to students who stopped coming. The automations should come ready-made, and you should be able to turn each one on or off.
6. Staff and permissions
If you have teachers, trainers or front-desk staff, check that you can decide what each person sees and does. A teacher needs to take attendance in their classes, not necessarily see all your revenue.
7. The pricing model
Some systems charge per student, teacher or class, so the price rises exactly when you grow. Check what the price includes, whether there is a setup fee, and what the processing fees are.
8. Full Hebrew support
For a business in Israel, a right-to-left Hebrew interface, in both the dashboard and the client app, is not a luxury. Neither is support in Hebrew.
9. Switching from another system
If you already have a student list, check that you can import it from an Excel file, and that someone will help you bring memberships and punch cards up to date.
10. Free trial and support
The best way to choose is to try with your real classes and students. Look for a free trial with no credit card, and support that answers the phone, not just a chatbot.
How Medidate answers the list
Medidate is management software and an app for studios, classes, gyms and learning centers. It covers everything above: booking in the app or browser, punch cards and memberships with entry limits, automatic waiting lists, payments through Grow or PayMe, automations and staff permissions. The price is flat, 208₪ a month including VAT, and does not rise as you grow, with a 14-day free trial and no credit card.
Read more: all features, pricing, tutorials and why Medidate.